AVON HIGH SCHOOL RENOVATIONS ADDITIONS
BUILDING COMMITTEE
NOVEMBER 13, 2007
I. CALL TO ORDER
The meeting was called to order by at 7:30 a.m. by Chairman Frey in the Conference Room at the Board of Education Administrative Offices. Members Present, Jeff Brighenti, James Eacott, Douglas Evans, Jim Miller and Jed Usich. Absent, John Papa.
II. MINUTES OF PRECEDING MEETING - September 11, 2007, October 9, 2007
On a motion made by Mr. Miller, seconded by Mr. Evans, it was voted:
RESOLVED: That the Building Committee accept the September 11, 2007 minutes as read.
Messrs Brighenti, Eacott, Evans and Miller voted in favor. Messrs Frey and Usich abstained, absent from meeting.
On a motion made by Mr. Evans, seconded by Mr. Miller, it was voted:
RESOLVED: That the Building Committee accept the October 9, 2007 minutes as read.
Messrs Frey, Evans, Miller and Usich voted in favor. Messrs Brighenti and Eacott abstained, absent from meeting.
III. COMMUNICATIONS FROM AUDIENCE - None
Dr. Kisiel pointed out the sample desks and chairs they are considering for the classroom furniture. He noted that one was more expensive than the other, and his main concern was to buy something that lasts. A question arose about the FF&E budget. It was noted that if the design work is part of the $600,000 they will not have enough funds to purchase the items that are planned.
IV. COMMUNICATION FROM COMMITTEE MEMBERS - None
V. UPDATE AND REPORT FROM:
a. Construction Manager - status of the project
Mr. Shugrue reported October was a busy month, with the steel erected in the new wing and the slab poured on the second floor. The media center will be completed tomorrow. The mason has mobilized at the site. The orchestra room will be done by the end of November, and the servery and cafeteria are moving forward, to be completed the week of Christmas or by the end of the year for January. The gym floor is completed, but Mr. Shugrue reported that Mr. Sundblade had concerns with the floor finish. It contains swirls and the line stripping at the intersections is not crisp. The plan is to redo the floor this summer, and to refinish it within the project budget. Chairman Frey questioned if much wood would be lost when it is sanded? Mr. Shugrue said they would only sand enough to remove the paint. The Committee agreed it was not acceptible. Mr. Miller questioned whether the subcontractor acknowledged it. Mr. Shugrue said not yet. Mr. Boos stated this item is on the punch list.
Mr. Miller asked if the kitchen equipment was in. Mr. Shugrue reported all of the equipment is in the contractor's warehouse, in stock waiting to be put in place. Mr. Evans questioned when the space will be ready and if the cafeteria can open before the kitchen. Mr. Shugrue reported the kitchen & cafeteria will open together next year. The delay was due to asbestos, low ceilings and structural floor issues. Dr. Kisiel reported the set up with staff and food, the will be operational by the middle to late January.
Mr. Papa arrived at 7:50 a.m.
Mr. Frey asked if the site contractor could look at adding sod outside the cafeteria. He expressed concern that if this area was left as dirt, mud in the spring would be an issue. Mr. Shugrue said they could look at it. Cost is not a concern, but there is no irrigation to support the grass.
Mr. Miller questioned whether we are under spending and if the applications for payment will increase. Mr. Shugrue said he thought we would complete the project under budget by about $1 Million. He does think we will spend all of the line item for winter conditions. Dr. Kisiel said that the utility costs will adversely affect the Board of Education's budget.
b. Architect - status of the project
Mr. Boos reported that they have developed a sketch to improve the flow of some space in the new main lobby, to the north end of the existing lobby. There is a constriction joint there with the former school store and there is another office behind that. They would like to remove one of those offices and open up that area, to make the flow in that lobby better. That proposal is being priced now by FIP, and he assumes you will have that at the next meeting. This change has been reviewed with the administration.
VI. OLD BUSINESS
a. Change Orders
Ms. Robinson reported the change order presented at last meeting regarding a credit for gym curtain was tabled due to lack of a quorum at the time the vote took place. Action is necessary at this meeting. There are two additional change order proposals, which if approved, are recommended to be charged against the contractor's contingency.
On a motion made by Mr. Evans, seconded by Mr. Miller, it was voted:
RESOLVED: That the Building Committee approves payment of Change Order Proposal No. 24 as submitted to omit the walk draw curtain at gym F10, a credit in the amount of $5,889.76.
Messrs Frey, Brighenti, Eacott, Evans, Miller, Papa and Usich voted in favor.
On a motion made by Mr. Brighenti, seconded by Mr. Eacott, it was voted:
RESOLVED: That the Building Committee approves payment of Change Order Proposal No. 29 as submitted for additional work associated with extending the sanitary line in the tunnel, installation only, by G&R Valley, Inc, in the amount of $4,935.75.
Messrs Frey, Brighenti, Eacott, Evans, Miller, Papa and Usich voted in favor.
On a motion made by Mr. Miller, seconded by Mr. Usich, it was voted:
RESOLVED: That the Building Committee approves payment of Change Order Proposal No. 30 as submitted to repair existing emergency lighting and exit signs, by Kennedy Electrical Contractors, Inc., in the amount of $29,128.00.
Messrs Frey, Brighenti, Eacott, Evans, Miller, Papa and Usich voted in favor.
VII. OTHER BUSINESS
a. Project Budget Update
Ms. Robinson reported the packet contains her recommendation from last month of transfers between the project accounts to alleviate any deficits through the end of the project. She noted she is again bringing this forward so that the budget we are working under is in concert with that which we are simultaneously seeking approval from the State for reimbursement. It was the consensus of the Building Committee that they have complete confidence in Ms. Robinson to update and track all items contained in the project budget, in keeping with State of Connecticut requirements for reimbursements, including transfers between project accounts as necessary.
On a motion made by Mr. Brighenti, seconded by Mr. Evans, it was voted:
RESOLVED: That the Building Committee approves Ms. Robinson to update and track all items contained in the project budget, in keeping with State of Connecticut requirements for reimbursements, including transfers between project accounts as necessary.
Messrs Frey, Brighenti, Eacott, Evans, Papa and Usich voted in favor. Mr. Miller abstained.
b. Maintenance Garage Enhancement
Ms. Robinson noted we received a letter from Mike Miller requesting that the committee approve design work to add heat, insulated doors, and insulation in the ceiling, improve the lighting, and install a telephone to the newly constructed maintenance garage. These items were not part of the original scope of work. Chairman Frey reported he is confused, did they not know these were needed? Mr. Boos reported the record is clear, heating was not included in the proposal, no water either. Mr. Eacott reported this would be a lot of money, it may be a reasonable thing, but we need costs first. Dr. Kisiel reported this is the only place available for them to do maintenance on vehicles. Chairman Frey reported this should have been addressed earlier. KBA will develop a plan for adding heat to the building and submit it to FIP
for pricing.
c. Auditorium Lighting/Dimmer Modifications
Mr. Boos reported school staff has reported loud noise from the dimmers in the auditorium electrical line. After talking with BVH they thought this could be corrected by using a large fan with a baffle and installing duct work around the housing at no cost.
d. Approval of Bills
1. FIP Construction Payment #14 Construction $ 1,175,875.00
On a motion made by Mr. Evans, seconded by Mr. Brighenti, it was voted:
RESOLVED: That the Building Committee approve payment to FIP Construction, Payment #14, in the amount of $1,175,875.00.
Messrs Frey, Brighenti, Eacott, Evans, Papa, Miller and Usich voted in favor.
2. KBA Inv. #25 Construction Admin. $ 21,084.86
On a motion made by Mr. Brighenti, seconded by Mr. Miller, it was voted:
RESOLVED: That the Building Committee approve payment to KBA for Construction Administration, Invoice #25, in the amount of $21,084.86.
Messrs Frey, Brighenti, Eacott, Evans, Papa, Miller and Usich voted in favor.
3. KBA Inv. #9 Special Inspections $1,937.50
On a motion made by Mr. Usich, seconded by Mr. Miller, it was voted:
RESOLVED: That the Building Committee approve payment to KBA, Special Inspections, Invoice #9, in the amount of $1,1937.50.
Messrs Frey, Brighenti, Eacott, Evans, Papa, Miller and Usich voted in favor.
4. CMS Inv. #9982 Moving Services - Sept. $1,035.00
On a motion made by Mr. Usich, seconded by Mr. Miller, it was voted:
RESOLVED: That the Building Committee approve payment to CMS, Moving Services for September, Invoice #9982, in the amount of $1,035.00.
Messrs Frey, Brighenti, Eacott, Evans, Papa, Miller and Usich voted in favor.
5. CMS Inv. #9980 Moving Services - Oct. $1,035.00
On a motion made by Mr. Usich, seconded by Mr. Miller, it was voted:
RESOLVED: That the Building Committee approve payment to CMS, Moving Services for October, Invoice #9980, in the amount of $1,035.00.
Messrs Frey, Brighenti, Eacott, Evans, Papa, Miller and Usich voted in favor.
6. CMS Inv. #10048 Moving Services - Nov. $1,035.00
On a motion made by Mr. Usich, seconded by Mr. Miller, it was voted:
RESOLVED: That the Building Committee approve payment to CMS, Moving Services for November, Invoice #10048, in the amount of $1,035.00.
Messrs Frey, Brighenti, Eacott, Evans, Papa, Miller and Usich voted in favor.
7. IMTL Inv. #7724-I Construction Testing $5,412.00
On a motion made by Mr. Usich, seconded by Mr. Miller, it was voted:
RESOLVED: That the Building Committee approve payment to IMTL, Construction Testing, Invoice #7724, in the amount of $5,412.00.
Messrs Frey, Brighenti, Eacott, Evans, Papa, Miller and Usich voted in favor.
8. Carrier Transicold Inv. #021621 Refrig. Trailer Rental $1,080.00
On a motion made by Mr. Usich, seconded by Mr. Miller, it was voted:
RESOLVED: That the Building Committee approve payment to Carrier Transicold, Invoice #021621, in the amount of $1,080.00.
Messrs Frey, Brighenti, Eacott, Evans, Papa, Miller and Usich voted in favor.
9. Fuss & ONeill Inv. #822 Gym Floor Sampling $299.00
On a motion made by Mr. Miller, seconded by Mr. Papa, it was voted:
RESOLVED: That the Building Committee approve payment to Fuss & Oneill, gym floor sampling, Invoice #822, in the amount of $299.00.
Messrs Frey, Brighenti, Eacott, Evans, Papa, Miller and Usich voted in favor.
10. Farmington Lock Inv. #7896 Nurse's Office Wall Safe $370.00
On a motion made by Mr. Usich, seconded by Mr. Miller, it was voted:
RESOLVED: That the Building Committee approve payment to Farmington Lock, nurse's office wall safe, Invoice #7896, in the amount of $370.00.
Messrs Frey, Brighenti, Eacott, Evans, Papa, Miller and Usich voted in favor.
11. Avon Water Company, Land Transfer Costs $14, 792.77
Ms. Robinson said the reimbursements to the Water Company have been reviewed by the Town's attorney and found to be appropriate and reasonable. She noted that there will be some additional expenses related to this transfer to pay for a title search and title insurance. The closing on the land transfer is scheduled for November 16, 2007.
On a motion made by Mr. Evans, seconded by Mr. Brighenti, it was voted:
RESOLVED: That the Building Committee approve payment to Avon Water Company, land transfer costs, in the amount of $14,792.77.
Messrs Frey, Brighenti, Eacott, Evans, Papa, Miller and Usich voted in favor.
12. Connecticut Interlocal Risk Management Agency, Builder's Risk Premium High School - $17,648.00
Ms. Robinson reported we received the bill for the Builder's Risk Premium, $17,648, which covers us to the end of the project into next year.
On a motion made by Mr. Evans, seconded by Mr. Brighenti, it was voted:
RESOLVED: That the Building Committee approve payment to Connecticut Interlocal Risk Management Agency, for 2007/08 Builder's Risk Premium, in the amount of $17,648.00.
Messrs Frey, Brighenti, Eacott, Evans, Papa, Miller and Usich voted in favor.
VIII. ADJOURNMENT
The meeting was adjourned at 8:38 a.m.
Respectfully submitted:
Blythe Robinson, Staff Person
Attest: Betty J. Marsh
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